Terms of Use & Disclaimer

Important Disclaimer

PenLog provides software for recording, tracking, and documenting penetration work during ship drydock operations. The software does not:

• Provide engineering advice or consultation
• Certify compliance with any regulations or standards
• Replace professional maritime expertise or judgment
• Substitute for required inspections or verifications by qualified personnel
• Guarantee acceptance by flag state authorities or classification societies

User Responsibilities

As a PenLog user, you are responsible for:

• Data Accuracy: Ensuring all information entered into PenLog is accurate, complete, and current
• Regulatory Compliance: Understanding and complying with all applicable maritime regulations, flag state requirements, and classification society rules
• Professional Verification: Having all penetration work inspected and verified by qualified maritime professionals
• Data Security: Maintaining appropriate access controls and security measures for your PenLog account
• Backup Documentation: Maintaining appropriate backup records as required by your organization and regulatory authorities

Software Provided "As-Is"

PenLog is provided on an "as-is" and "as-available" basis. While we strive to provide reliable, accurate software, we make no warranties or guarantees regarding:

• Uninterrupted or error-free operation
• Accuracy, reliability, or completeness of any information
• Fitness for any particular purpose
• Compliance with specific regulatory requirements

Limitation of Liability

To the maximum extent permitted by law, PenLog and its operators shall not be liable for:

• Any damages arising from use or inability to use the software
• Regulatory non-compliance or failed inspections
• Loss of data or business interruption
• Indirect, incidental, or consequential damages

Data Ownership & Export

All data you enter into PenLog remains your property. You may export your data at any time in standard formats (PDF, Excel). We recommend maintaining regular exports as part of your backup and records management procedures.

Regulatory Compliance Guidance

We recommend that users:

• Consult with your classification society regarding documentation requirements
• Review PenLog exports with your flag state surveyor before drydock
• Maintain traditional backup documentation as required by your procedures
• Ensure all penetration work is verified by qualified maritime professionals

Privacy & Data Protection

PenLog is committed to protecting your data:

• All data is encrypted in transit and at rest
• We comply with GDPR and applicable data protection regulations
• Photos are stored securely with Cloudinary infrastructure
• We do not sell or share your data with third parties
• You control data access through role-based permissions

Changes to These Terms

We may update these terms periodically. Continued use of PenLog after changes constitutes acceptance of updated terms. We will notify users of material changes via email.

Questions or Concerns

If you have questions about these terms or PenLog's use in your specific regulatory context, please contact us at neil@whitebridgemarine.com